How it works

At The Quarters, you’ll find the moving-in process is straightforward and comprehensible. Our experienced team will guide you step by step, explaining the details and answering your questions.

Step 1
Get in touch

If you’re interested in a Studio Flat at The Quarters, the first thing to do is get in touch by using our online contact form, and we’ll get back to you within 48 hours. At this stage, you’ll be asked to provide some basic personal details.

Step 2
Selecting accommodation

Once you’ve told us your preferred location and length of stay, we’ll provide you with the details of all suitable Studio Flats currently available. The details will clearly show you all the costs involved, including move-in costs and your projected monthly rent.

Step 3
Viewing your preferred accommodation

Liaising with the General Manager, you’ll agree a viewing schedule that suits you. They’ll meet you at the property, show you around the studio flat(s) and clearly explain the terms and timeline.

Step 4
Reserving your accommodation

If you decide to take the studio flat and agree to the terms of AST described to you, it’s time to make an offer and reserve/book the studio flat. You’ll be asked for a Reservation Fee – equivalent to one week’s rent. Then we’ll take the studio flat off the market straight away, and it will stay off for 7 days, to allow time for the reference checks to happen (in case an AST is signed).

Step 5
References and guarantees

As with all rental ASTs, we’ll ask you to supply us with a reference and income guarantees. You’ll need to submit your reference application within 72 hours of reserving/booking the apartment, or we’ll have to put the studio flat back on the market (in case an AST is signed).


Some special rules for references and guarantees


If you’re foreign student, we’ll need a character reference as well as confirmation from your college or university. You’ll also need to pay for your 6-month stay in advance (in case an AST is signed).


If you’re in full-time employment , you’ll need to show us that your monthly salary is at least 2 times the rental amount (in case an AST is signed).


If you require a guarantor, they’ll need to show us that their monthly salary is at least 2.5 times the rental amount (in case an AST is signed).

Step 6
Confirmation and contracts

If you successfully pass the reference checks, you’re ready to sign the License/Assured Shorthold Tenancy (AST), which outlines the terms and conditions of your stay at The Quarters.

Step 7
Paying ‘Moving-in Monies’

Moving-in Monies comprise the following:

— Rent/rate pro rata until the end of the month (depending on the AST). If your move-in date is after the 15th day of the month, the rent/rate pro rata will be charged until the end of the following month or stay (depending on AST).

— A deposit equivalent to 5 week’s rent. This is deposited with the Deposit Protection Scheme (DPS), a government approved tenancy deposit protection scheme in England and Wales, operated by The Dispute Service Ltd.


NB. The initial Reservation Fee, mentioned in Step 4, is credited and will form part of your move-in monies.


You’ll need to pay the total Move-in Monies 7 days before your move-in date, to ensure that funds have cleared our account. Once you’ve paid, the AST is completed, and you’re all set to move in.

Step 8
Check in

Before your move-in date, you should get in touch with the General Manager and let them know what time you plan to move in. When you arrive, they’ll welcome you and ask to see a valid form of ID, i.e. your driving licence or passport and evidence of your right to reside in the UK (in the case an AST is signed).


Then they’ll briefly run through some key aspects of living at The Quarters, how to use the guest’s portal and give you your Access Cards.


Once you’ve moved in, you should check the Inventory List on your guest portal (in line of the terms of your AST) and make sure you send in any comments or discrepancies within 48 hours.


Now all you need to do is relax and enjoy your stay at The Quarters.